Grants and Contracts Analyst, Pre-Award Services
Job Description POSITION OBJECTIVE The Grants and Contracts Analyst for pre-award services functions with minimal oversight in a professional capacity for Case Western Reserve University in the SOM Office of Grants and Contracts.
Duties include the coordination of grants and contracts from the proposal preparation stage through submission and award.
This includes proposal/contract review, negotiations of subcontracts and awards, and the establishment of accounts.
The analyst functions independently to analyze problems and devises and implements solutions, in accordance with appropriate policies and procedures.
The Grants and Contracts Analyst is responsible for using independent judgement to carry out the essential functions described below including preparing subagreements for execution and ensuring that contractual terms and federal regulations are acceptable and implementable within CWRU financial and compliance systems.
The work of the Grants and Contract Analyst is reflected in reports to the Board of Trustees, the Internal Revenue Service, and the ranking of the university by research expenditures.
Work of the two Grants and Contracts Analysts in the Office of SOM Grants and Contracts impacts all awards within the School of Medicine.
ESSENTIAL FUNCTIONS Review terms, conditions and budgets of each Notice of Award received from sponsors.
Ensure compliance with rules and regulations.
Interpret contractual language into CWRU financial and compliance systems on behalf of the university.
Troubleshoot problems by contacting the department, principal investigator, or management center.
Resolve questions where sponsors question CWRU handling of contractual matters.
Establish appropriate accounts which involves understanding complex budgets, terms and conditions, university's policies and federal requirements.
(25%) Interpret contractual language into CWRU financial and compliance systems on behalf of the university.
Establish and maintain sponsored project accounts in PeopleSoft Financial system ensuring that all university policies and sponsor requirements are met.
Troubleshoot problems that ORA staff and others have in establishing sponsored project accounts.
Train OG&C staff in creating accounts in PeopleSoft.
(15%) Provide expertise and guidance to principal investigators and department administrators on policy guidelines for subcontracts, and related budgetary, personnel and expenditure control activities.
Facilitate individual agreements by securing necessary institutional information for each sub-recipient.
Review subcontracts for a variety of legal and policy issues, including financial arrangements.
Interpret levels of sub-awardee risk and propose solutions to mitigate contractual risks.
Negotiate acceptable alternatives to contract terms within parameters.
Oversee the prime awards' terms and conditions and ensure proper flow-down occurs.
Prepare and issue sub-award agreements to collaborating institutions.
Prepare amendments and agreements for outgoing sub awards.
Resolve questions where sponsors question CWRU handling of contractual matters related to sponsored awards.
(15%) Consult with investigators and staff in all aspects of preparing applications by interpreting sponsor and/or institutional guidelines and policies.
Research and resolve post-award problems as they arise.
Interpret sponsor and CWRU policies and regulations (including federal regulations and laws) as related to proposals and awards for sponsored programs on behalf of the university.
Provide direction and training to investigators and department administrators on current regulations, priorities, and compliance.
Advise on questions of federal regulations and CWRU policy interpretation and implementation from senior college and school administrators and faculty leadership.
(15%) Represent Office of Research Administration to funding agencies regarding guidelines, compliance issues and allowable expenditures.
Resolve issues where sponsors question or express concern about CWRU handling of sponsored program proposals only referring the most difficult ones to the supervisor for advice and decision.
(10%) Prepare budget detail for grant/contract applications and renewals for investigators without support staff.
Review budgets for grant applications, assure budget requirements are met and coordinate the accounting and pre-award administration functions.
Proper review requires thorough knowledge of complex and myriad applicable school and university requirements for the proper conduct of research and administration of sponsored projects and the ability to analyze the information provided and use independent judgment to determine if there are issues that must be addressed.
Research and resolve post award problems as they arise.
(10%) Review and analyze initial required documentation for items such as indirect cost rates, IRB approvals, IACUC approvals, GCP certification, Certification of Conflict-of-Interest disclosure, etc.
Determine if there are any issues, recommend solutions and ensure compliance.
(5%) Represent CWRU in matters relating to the negotiation of sponsored grant and contract subagreements and amendments.
Serve as initial contact for external sponsors for subaward negotiation.
Interpret sponsor and CWRU policies and regulations (including federal regulations and laws).
Preparation of information sent to the sponsor relative to the negotiated grant/contract to ensure that information is correct and meets all requirements.
(5%) NONESSENTIAL FUNCTIONS Maintain up-to-date knowledge regarding federal and non-federal Research Administration practices and policies.
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Estimated Salary: $20 to $28 per hour based on qualifications.
Duties include the coordination of grants and contracts from the proposal preparation stage through submission and award.
This includes proposal/contract review, negotiations of subcontracts and awards, and the establishment of accounts.
The analyst functions independently to analyze problems and devises and implements solutions, in accordance with appropriate policies and procedures.
The Grants and Contracts Analyst is responsible for using independent judgement to carry out the essential functions described below including preparing subagreements for execution and ensuring that contractual terms and federal regulations are acceptable and implementable within CWRU financial and compliance systems.
The work of the Grants and Contract Analyst is reflected in reports to the Board of Trustees, the Internal Revenue Service, and the ranking of the university by research expenditures.
Work of the two Grants and Contracts Analysts in the Office of SOM Grants and Contracts impacts all awards within the School of Medicine.
ESSENTIAL FUNCTIONS Review terms, conditions and budgets of each Notice of Award received from sponsors.
Ensure compliance with rules and regulations.
Interpret contractual language into CWRU financial and compliance systems on behalf of the university.
Troubleshoot problems by contacting the department, principal investigator, or management center.
Resolve questions where sponsors question CWRU handling of contractual matters.
Establish appropriate accounts which involves understanding complex budgets, terms and conditions, university's policies and federal requirements.
(25%) Interpret contractual language into CWRU financial and compliance systems on behalf of the university.
Establish and maintain sponsored project accounts in PeopleSoft Financial system ensuring that all university policies and sponsor requirements are met.
Troubleshoot problems that ORA staff and others have in establishing sponsored project accounts.
Train OG&C staff in creating accounts in PeopleSoft.
(15%) Provide expertise and guidance to principal investigators and department administrators on policy guidelines for subcontracts, and related budgetary, personnel and expenditure control activities.
Facilitate individual agreements by securing necessary institutional information for each sub-recipient.
Review subcontracts for a variety of legal and policy issues, including financial arrangements.
Interpret levels of sub-awardee risk and propose solutions to mitigate contractual risks.
Negotiate acceptable alternatives to contract terms within parameters.
Oversee the prime awards' terms and conditions and ensure proper flow-down occurs.
Prepare and issue sub-award agreements to collaborating institutions.
Prepare amendments and agreements for outgoing sub awards.
Resolve questions where sponsors question CWRU handling of contractual matters related to sponsored awards.
(15%) Consult with investigators and staff in all aspects of preparing applications by interpreting sponsor and/or institutional guidelines and policies.
Research and resolve post-award problems as they arise.
Interpret sponsor and CWRU policies and regulations (including federal regulations and laws) as related to proposals and awards for sponsored programs on behalf of the university.
Provide direction and training to investigators and department administrators on current regulations, priorities, and compliance.
Advise on questions of federal regulations and CWRU policy interpretation and implementation from senior college and school administrators and faculty leadership.
(15%) Represent Office of Research Administration to funding agencies regarding guidelines, compliance issues and allowable expenditures.
Resolve issues where sponsors question or express concern about CWRU handling of sponsored program proposals only referring the most difficult ones to the supervisor for advice and decision.
(10%) Prepare budget detail for grant/contract applications and renewals for investigators without support staff.
Review budgets for grant applications, assure budget requirements are met and coordinate the accounting and pre-award administration functions.
Proper review requires thorough knowledge of complex and myriad applicable school and university requirements for the proper conduct of research and administration of sponsored projects and the ability to analyze the information provided and use independent judgment to determine if there are issues that must be addressed.
Research and resolve post award problems as they arise.
(10%) Review and analyze initial required documentation for items such as indirect cost rates, IRB approvals, IACUC approvals, GCP certification, Certification of Conflict-of-Interest disclosure, etc.
Determine if there are any issues, recommend solutions and ensure compliance.
(5%) Represent CWRU in matters relating to the negotiation of sponsored grant and contract subagreements and amendments.
Serve as initial contact for external sponsors for subaward negotiation.
Interpret sponsor and CWRU policies and regulations (including federal regulations and laws).
Preparation of information sent to the sponsor relative to the negotiated grant/contract to ensure that information is correct and meets all requirements.
(5%) NONESSENTIAL FUNCTIONS Maintain up-to-date knowledge regarding federal and non-federal Research Administration practices and policies.
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Estimated Salary: $20 to $28 per hour based on qualifications.
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